Meeting Minutes – 12/14/15

December 29, 2015 in Mill Iron Meeting Minutes

Quorum confirmed 32 homes represented by person and proxy

6:18 meeting called to order by President Sharon McTernan

Meeting minutes from last annual HOA meeting approved by Sharon, seconded by Stacey Pechin


Changed order of meeting outline to introduce Roger with Circle C first

Roger discussed problem with Mill iron sign and repair options.

Brandon Pechin motioned to vote for a repair budget of $4800.00

Motion approved by Mike and Tina of Henderson Drive

Voted, budget for repair of sign for $4800.00 approved by all.


Open discussion for questioning Roger about landscape concerns.

Explained lawn on Cherry by buckled sidewalk is improving.

Talked about lawn problems caused by last summers sprinkler vandalism.

Explained overall sprinkler system improvements.

6:40 PM dismissed Roger


Franz Witte vs. Circle C Landscape bids discussed.

Circle C is adding additional bug and weed treatments through Emerald Lawns.

Spray versus granular application should improve health of lawn in 2016

Voted, 32 to 1 to keep Circle C


6:50 PM announced Board Positions all available

Explained duties of board members

No Volunteers

Stacey Pechin volunteered to stay on as Secretary

6:58 Announced all issues will go through AMC management company.


Requested ACC Committee volunteers – volunteered: Angie Lenz, Don Chambers via Kathy Chambers, Devin Delaney, Brent Coppiers, Melissa Jansen via AMC


7:05 Todd Bramhill volunteered to be President, motion seconded by Harold Boucher, attendees approved

Art Musser Vice President, motion seconded by Harold Boucher, attendees approved


7:08 Open Discussion

House paint colors

Legal and professional fees


7:16 Insurance suggestion by Kathy Chambers with Statefarm, liability limits too low

Recommends $5000.00 medical coverage for accidents that occur on Mill Iron public property

Cost difference in policy is about $50.00 per year

Motion to increase insurance budget from $800 to $900.00 per year per Stacey Pechin

Motion seconded by Harold Boucher

7:20 Vote approved 32 to 1, renew as of January


7:25 Motion to adjourn by Brandon Pechin, seconded by Tony Lenz